Hai Visitor
● Complete Walkthrough
Everything Hai Visitor does — click by click.
From the very first "Start Trial" button on the public website through to running reports on a Tuesday afternoon — this guide follows the exact screens, buttons and page redirects you'll encounter, in order.
01 · Getting Started
Signing up and paying for your trial
There are genuinely two different ways to sign up, not one form with two doors — the landing page's "Start Trial" button pays first and asks for your company details after; going straight to /register instead asks for everything up front and pays last. Pick whichever matches how you arrived.
//register/complete-registration/subscription
Path A — via the landing page (pay first, details after)
- On the landing page at /, click any "Start 15-Day Trial for ₹49" button. This opens an in-page popup — you never leave the landing page.
- The popup asks for just two things: Email and Phone Number.
- Click "Pay ₹49 & Start Trial →." A Razorpay checkout opens right inside the popup — pay by card, UPI, or netbanking.
- On success, the popup shows "Account Created — Check your email for your login details." A temporary password has been emailed to you; your company account already exists and is already paid for.
- If that email or phone already has an account, you'll see "Already Registered" instead, with a straight link to sign in.
- Go to /login and sign in with your email/phone and the temporary password.
- Because your profile isn't filled in yet, you're redirected to /complete-registration instead of the dashboard.
- Set your real Company Name, upload a Logo, optionally add a WhatsApp URL, and choose a proper Password to replace the temporary one.
- Submit — you're taken straight to /home. No plan-selection step; you already paid.
This is deliberately lightweight — only email and phone, nothing else — because the goal is to remove friction between "interested" and "paid." Everything else about the company is filled in afterward, once they're already a customer.
₹49 ONLY — 15-DAY TRIAL ★ NO HARDWARE NEEDED ★ GO LIVE IN 15 MINUTES
Hai VISITORAboutFeaturesPricingFAQ
You spend money bringing customers in. Don't let their data walk out.
Hai Visitor connects the walk-ins generated by your marketing to an organised digital visitor database.
- QR-based customer registration with no dedicated hardware
- Instant WhatsApp notification to the relevant team member
Start 15-Day Trial for ₹49 →
Hai Visitor
15-Day Trial · ₹49
Email *
you@company.com
Phone Number *
98XXXXXXXX
Pay ₹49 & Start Trial →
Path B — via /register directly (details first, pay last)
- Navigate directly to /register — e.g. from a link shared in a sales conversation, not through the landing page's popup.
- Fill in Company Information: Company Name, Admin Email, Admin Phone (fixed +91 prefix), and optionally a WhatsApp URL.
- Upload your Company Logo (JPG, PNG or WEBP, under 3MB) — required here, since the full company profile is being created in one go.
- Set a Password (min. 8 characters, one uppercase letter, one number, one symbol) and confirm it.
- Click "Register & Continue." Your account and company are created immediately and you're logged in automatically.
- You land on /subscription — a one-time plan-selection screen, since nothing has been paid yet. Toggle Monthly / Annual, then pick a card and pay.
- On successful payment you're redirected to /home.
Both paths end up as a fully paid, fully profiled company — they just ask for the same information in a different order. Path A optimises for the fastest possible "yes"; Path B suits someone who already knows they're committing and would rather set everything up in one sitting.
Company Information
Company Name *
Enter your company name
Admin Email *
admin@company.com
Admin Phone *
+91 98XXXXXXXX
Company Logo
Click to upload company logo
JPG, PNG or WEBP (Max 3MB)
JPG, PNG or WEBP (Max 3MB)
Security
Password *
••••••••••
Confirm Password *
••••••••••
Register & Continue
TRIAL
₹49/15 days
- 100 Visitor Bookings
- 2 Conference Rooms
- Email Support
Proceed to Payment
MOST POPULAR
BUSINESS
₹500/mo
- Unlimited Visitors
- Custom Fields
- Priority Support
Proceed to Payment
ENTERPRISE
₹1,000/mo
- Unlimited Visitors
- Unlimited Bookings
- Dedicated Support
Proceed to Payment
02 · Returning Users
Logging back in
Once your company exists, every future visit starts here. Hai Visitor accepts either your email or phone number — no need to remember which one you registered with.
/login
- Go to /login. The left panel shows the Hai Visitor brand and three info tabs (About, Plans, Contact) — useful if you're evaluating the product before signing in.
- Enter your Email or Phone Number in the single identifier field.
- Enter your Password. A show/hide eye icon and a Caps Lock warning both appear as you type.
- Click LOGIN. Five failed attempts trigger a 30-second cooldown before you can try again — a safeguard against brute-force guessing, not a lockout of your account.
- Forgot your password? Use the "Forgot Password?" link, which walks you through emailing yourself a reset code.
LOGIN TO YOUR ACCOUNT
Email or Phone Number
Enter your email or phone number
Password
••••••••
LOGIN
New Registration?|Forgot Password?
What happens next depends on how you signed up and your subscription's status — the login page silently routes you to the right place:
| Account state | Where you land | Why |
|---|---|---|
| Path A, profile incomplete | /complete-registration | Paid already, but company name/logo/password still pending |
| pending | /subscription | No plan chosen yet — Path B, first login only |
| trial / active | /home | Normal, unlocked dashboard |
| grace_period | /home | Access continues; a renewal banner is shown |
| expired | /home | Dashboard loads, but most modules show "Renew to unlock" |
03 · The Hub
Your home dashboard
Everything else in this guide is reached from here. The hamburger icon top-left opens a slide-out menu that's your gateway to every module.
/home
- The header shows your company name and logo, a hamburger menu button, and Logout.
- The main area shows a welcome banner and one card per module your plan includes — Visitor Management always; Conference Booking only on Enterprise.
- An insight strip surfaces useful one-line nudges (e.g. "12 visitors came through yesterday") — purely informational.
- Tap the hamburger icon to open the slide-out Menu — this is where Plans & Billing, Reports, Employee Directory, Form Builder and My Account all live.
- If your subscription has lapsed, module cards show a lock icon and "Renew your plan to unlock this module" instead of their usual description — click through to Plans & Billing to fix that.
Zodopt Technology Solutions
Logout
Good afternoon 👋
Visitor ManagementCheck-ins, passes & history
Conference BookingRooms & meeting schedules
Plans & Billing
Reports & Analytics
Employee Directory
Form Builder
User Guide
My Account
04 · Core Module
Visitor management, both sides
This module has two halves: what your team sees on the dashboard, and what the visitor fills in on their own phone after scanning your QR code.
/visitor/dashboard/visitor/[company-slug]/v/pass
Your side — the front-desk dashboard
- Open Visitor Management from the home dashboard. You'll see your unique QR code and registration link at the top — print the QR, or display it on a tablet at reception.
- Below it, a live visitor list updates automatically as people register, showing name, purpose, host, and a colour-coded status.
- When a visitor's meeting concludes, click Check Out next to their row — or let the system auto-check-out everyone at day's end.
- Click any row to see full visitor details, including their photo and ID proof if your Form Builder settings require it.
Your registration QR
haivisitor.zodopt.com/visitor/zodopt-tech
| Visitor | Purpose | Status |
|---|---|---|
| RHRamesh H. | Sofa Enquiry | Accepted |
| VMVikram M. | Tiles | Checked In |
| MIMohan I. | Recliner | Pending |
| SDSneha D. | Wardrobe | Checked Out |
Their side — the visitor's own phone
- The visitor scans your QR code or opens the registration link — no app, no login, no account needed.
- Step 1: Name, Phone, and Email (if enabled in Form Builder).
- Step 2: Purpose of Visit (a category/sub-category picker your team configures), Person to Meet (searchable by name or department), and any company/organisation fields you've turned on.
- Step 3: ID Proof — type + number — and a live photo capture, both optional per your Form Builder settings.
- On submit, the person they're meeting gets an instant WhatsApp message with Accept / Decline buttons.
- The visitor receives their own digital pass — name, photo, and live status — that updates in real time as their visit progresses.
- Returning visitors: if the same phone number has visited before, the OTP step is skipped entirely — they go straight to a pre-filled review screen.
Once a host accepts (or the visitor checks in), a feedback message goes out on WhatsApp roughly an hour later, asking for a quick 👍 Excellent / 😊 Good / 👎 Could Be Better rating — replying with a star also triggers their checkout.
Step 1Step 2Step 3
Full Name *
Enter your name
Phone *
+91 98XXXXXXXX
Email
you@email.com
Purpose of Visit
Sales EnquiryInterviewDeliveryOther
📷 Tap to capture photo
New Visitor Request
Ramesh H. is here for "Sofa Enquiry" — meet now?
Ramesh H. is here for "Sofa Enquiry" — meet now?
✓ Accept✕ Decline
Ramesh H.Sofa Enquiry · Host: Suresh
Accepted
05 · Staff Setup
Employee directory
Before visitors can select who they're meeting, your team needs to exist in the system. This is also where you decide whether conference rooms are open to everyone or staff-only.
/visitor/admin
- From the Menu, open Employee Directory.
- Click Add Employee and fill in Name, Email, Phone, and Department — this is exactly who visitors will be able to search for as "Person to Meet."
- Got a whole team to add at once? Click Bulk Upload and drop in an Excel file — errors on individual rows are flagged before anything is saved.
- Use the search bar and the Active / Inactive filter to find anyone quickly; mark someone Inactive when they leave rather than deleting them, to preserve their visit history.
- Flip "Restrict conference booking to employees only" if you don't want the public booking link open to anyone with the URL.
Search employees…
Bulk Upload
+ Add Employee
| Name | Department | Status |
|---|---|---|
| SRSuresh R. | Sales | Active |
| DKDivya K. | Design | Active |
| AMArjun M. | Sales | Inactive |
Restrict conference booking to employees onlyPublic booking link stays open when off
06 · Enterprise Feature
Conference room booking
Available on the Enterprise plan. Rooms are set up once by your team, then bookable by anyone with the link (or employees-only, per the toggle above).
/conference/dashboard/conference/book/conference/bookings
- From the home dashboard, open Conference Booking → Manage Rooms to add each room with a name, photo, and capacity.
- Share your booking link — anyone with it (or logged-in employees, if restricted) can reach /conference/book.
- The booker picks a room card, then a date and a 15-minute time slot from the day's availability grid.
- They fill in their name, phone, and meeting purpose, then confirm — the room's calendar updates instantly.
- Your team reviews and manages every booking from /conference/bookings, with the option to cancel or reassign a room.
Choose a room
Boardroom ACapacity: 10
Huddle RoomCapacity: 4
Today's availability
9:00 AM9:15 AM9:30 AM9:45 AM10:00 AM10:15 AM10:30 AM
07 · Insight
Reports & analytics
Every visit and booking rolls up here — filterable by period, exportable, and broken down by status so you can spot patterns without digging through raw lists.
/home/reports
- Open Reports & Analytics from the Menu.
- Pick a period along the top — Today, Week, Month, Quarter, Year — every chart and figure below updates instantly.
- The KPI cards show totals with a percentage change against the previous equal period, so you know at a glance if footfall is up or down.
- A day-of-week chart highlights your busiest days; a status breakdown shows the accepted/declined/checked-out split.
- Click Export to download the underlying data as CSV, for anything you want to analyse further outside the app.
TodayWeekMonthQuarterYear
184Total Visitors
92%Accept Rate
26mAvg. Duration
Visitors by day
08 · Customisation
Form builder
Every field a visitor fills in — beyond the basics of name and phone — can be turned on or off here, and the "Purpose of Visit" list is entirely yours to define.
/home/form-builder
- Open Form Builder from the Menu — three tabs sit along the top.
- Field Toggles: every optional field (Email, From Company, Department, Address, ID Proof, Belongings Checklist, etc.) is a switch, tagged by which registration step it appears on.
- Purpose of Visit: build your own category list (up to 10) with optional sub-categories (up to 10 each) — e.g. "Sales Enquiry → Sofa / Modular Kitchen / Tiles."
- Custom Fields: add up to 5 fully custom fields (Text, Number, or Dropdown with up to 20 options) for anything specific to your business the built-in fields don't cover.
- Changes save immediately and apply to the very next visitor registration — no publish step.
Field TogglesPurpose of VisitCustom Fields
Email AddressStep 1
Person to MeetStep 2 · disables approval WhatsApp too
ID ProofStep 3 · type + number
09 · Beyond Visitors
Smart Forms — your own QR-code data collector
A Smart Form is a standalone, branded page reached by scanning its own QR code — separate from your visitor-registration QR. There's no login, no OTP, no "visit" concept at all — just a quick form anyone can fill in from their phone. Use it for event feedback, a lead-capture stall at an expo, a suggestion box, a workshop sign-up — anything you want to collect information about that isn't a walk-in visitor. Available on every plan, no extra cost.
/smart-forms/dashboard/smart-forms/dashboard/new/smart-forms/[slug]
Building a form — a 3-step wizard
- Open Smart Forms from the Menu, then click "+ New Smart Form." You can have up to 2 active forms at a time (each with unlimited responses) — retire an old one to free up a slot.
- Step 1 — Basic Info: an internal Name for your own reference, an optional Display Name Override and Logo Override (leave blank to use your real company name/logo), and a Headline shown to whoever scans it, with an optional Subtext line underneath — leave it blank and it simply won't show.
- Step 2 — Theme: pick one of 5 light, professional colour palettes — Purple, Blue, Green, Slate, or Amber — used across the scan page and the QR card.
- Step 3 — Fields: add up to 5 fields, each one of Text, Email, Phone, Dropdown, Dependent Dropdown, Rating (1–5), Date, or Feedback (a long text box). Mark any field Required. A Dependent Dropdown's options are scoped to whichever option was picked in an earlier dropdown field — e.g. picking a stall name narrows down the product list that follows.
- Click Save — your form goes live immediately at its own unguessable link, no publish delay.
Every step has a short explainer alongside it in the builder, so you always know why a field is there before you fill it in.
Basic InfoThemeFields
Field 3 · Dropdown
Which stall did you visit?
SofaModular KitchenTiles
Field 4 · Dependent Dropdown
Which product caught your eye?
Depends on: "Which stall did you visit?" → Sofa
Recliner3-SeaterModular Sofa
Sharing the QR code and reading responses
- Back on the Smart Forms list, click QR Code next to your form — a branded card (your logo, form name, and a "Scan to fill in your details" QR) generates inline. Click Download PNG to print it, or Copy Link to share it directly.
- Anyone who scans it lands on a clean, theme-coloured page showing your Headline (and Subtext, if you set one), fills in your fields, and hits Submit — no sign-in, done in under a minute.
- Back in your dashboard, click Responses on any form to see every submission in a searchable, date-filterable table.
- Reports & Analytics also has a "Smart Forms Responses" export — one Excel file combining every response across all your forms (active and retired), each row tagged with which form it came from.
- Retiring a form (instead of deleting it) frees up a slot for a new one, but every response it ever collected stays fully intact and reportable — the QR code just shows a branded "Form Not Found" page instead of accepting new submissions.
Trade Show Feedback
42 responses · Active
| Name | Stall | Rating |
|---|---|---|
| RHRamesh H. | Sofa | ★★★★★ |
| VMVikram M. | Tiles | ★★★★ |
| MIMohan I. | Modular Kitchen | ★★★★★ |
We'd love your feedback!
Takes less than a minute
Your Name
Enter your name
Which stall did you visit?
SofaModular KitchenTiles
Example — a trade-show feedback form, start to finish
- You're running a stall at a trade show and want structured feedback instead of business cards in a bowl. Create a form named "Trade Show Feedback," theme Amber, headline "We'd love your feedback!"
- Add 4 fields: Name (Text, required), Which stall did you visit? (Dropdown: Sofa / Modular Kitchen / Tiles), Which product caught your eye? (Dependent Dropdown, scoped per stall — Sofa shows Recliner/3-Seater/Modular Sofa; Tiles shows a different product list), and Overall experience (Rating).
- Save, then download the QR card and print it as a small table-top standee at your stall.
- Visitors scan it on their own phone, pick their stall, get a relevant product list, rate their experience, and submit — the whole thing takes under 30 seconds and needs nothing from your staff.
- At the end of the show, open Responses to see every submission, or pull the combined Smart Forms Responses export from Reports & Analytics to hand to your sales team.
Because a Dependent Dropdown narrows its options based on an earlier answer, the same form can branch by stall/category without turning into a long, generic questionnaire.
10 · Subscription
Plans & billing
Every plan action — renewing, upgrading, switching billing cycle, or cancelling — lives on one dedicated page, reachable even when your subscription has lapsed.
/home/plans
- Open Plans & Billing from the Menu — always reachable, even on an expired account.
- The top pill shows your current plan and its live status (Active, Trial, Grace Period, Expired).
- Below, plan+billing-cycle cards are laid out separately — e.g. Business Monthly and Business Annual as distinct cards, not a toggle — the one matching what you're already on carries a green "Current Plan" badge.
- If auto-debit is live, you'll see an "Auto-renews on [date]" note instead of a Renew button — nothing to click, your card/UPI mandate handles it.
- Click a card's button to upgrade, renew, or (once your plan has lapsed) switch down a tier.
- Cancel Subscription sits at the bottom for Business/Enterprise plans — stops future charges, while access continues until your paid-through date.
Current Plan
BUSINESS
Monthly₹500+GST/mo
Renew Business
BUSINESS
Annual₹5,500+GST/yr
Switch to Annual
ENTERPRISE
Monthly₹1,000+GST/mo
Upgrade to Enterprise
ENTERPRISE
Annual₹10,000+GST/yr
Upgrade to Enterprise
11 · Housekeeping
Account settings
Your company profile, logo, and your own login details all live under My Account.
/home/settings
- Open My Account from the Menu.
- Edit your Company Name, upload a new Logo, and update the WhatsApp URL shown to visitors — each field saves independently, no single "Save all" step.
- Set a custom Visitor Code Prefix (used on every visitor's ID, e.g. CMP16-...) — confirm carefully, since changing it affects all future codes.
- Update your own Name, Phone, or Password under the User Profile section.
Company Profile
Company Name
Zodopt Technology Solutions
WhatsApp URL
wa.me/9198XXXXXXXX
User Profile
Name
Admin User
Phone
+91 98XXXXXXXX
12 · Reference
Status glossary
Every colour-coded badge you'll see across the visitor list, dashboard and reports, explained.
Pending
Registered, waiting on their host to accept.
Accepted
Host approved the visit — visitor is on their way in.
Declined
Host declined the meeting request.
Checked In
Visitor has arrived and is currently on-site.
Checked Out
Visit complete — checked out manually or via feedback reply.
Auto Checked Out
Automatically closed out at day's end if never manually checked out.
Emailadmin@haivisitor.zodopt.com
Phone+91 8647878785
Support HoursMon–Fri, 9AM–6PM IST